The career You Deserve
Critical thinkers, world-altering coders, marketing wizards and strategic hands-on people: Welcome! Five Jars is always on the look-out for new experts and bright talents to join us!
The Five Jars way of working
Five Jars is a people-first company. We were founded with the aim to create a new and innovative alternative to the conventional companies out there. And we did! Our team works independently and creates the most innovative solutions in a transparent and efficient manner. Our management team trusts each and every team member to make the right decisions and gives a great deal of freedom to everyone.
Our global footprint is a challenge but one we mitigate by organizing trips to meet each other regularly. Five Jars believes that work is not the only thing that makes life amazing. That is why you can work from any country. Do your children have a school theatre piece you want to watch? Great! Don’t ask, just go and enjoy. We know you’ll come back happier, more balanced, and more motivated. That’s what our clients want – and you!
Long story short, Five Jars is only as good as the team. And the team is everything for us.
Current Opportunities
Responsibilities:
People operations (40%)
- Overseeing the day-to-day administration of employee benefit programs
- Conducting regular benchmarking and analysis of employee benefits programs to evaluate competitiveness, cost-effectiveness, and employee satisfaction
- Serving as a resource for employees to address benefit-related questions, concerns, and issues. Providing personalized guidance, resolving disputes, and advocating for employee needs in collaboration with HR
- updating the list of National Holidays for different countries (Policy and HRIS), communicating updates and reminders to the team
- Provide all the required support like communication with the speakers, expense management, team announcements, posting of learning materials, etc.
- Promote corporate culture and company values
- Communicate with team members: monitor the mood of specialists and job satisfaction within the project
- Advise managers and supervisors on best practices in handling employee concerns
- Handle and resolve complex employee relations issues, possibly involving disputes or grievances
- Conduct onboarding, offboarding and exit interviews
- Budgeting, Compensation, and Benefits
- Conduct compensation analysis to ensure that the company remains competitive
- Work with the Finance Manager on the monthly compensation for team members
- Assist in the design and rollout of benefits packages
Recruiting (40%)
- Publish open positions on job boards and corresponding resources
- Search, select, and headhunt the best talents for our team
- Communicate with potential candidates to gather useful information before any interviews
- Resumes and candidates pre-screening
- Schedule, organize, and conduct interviews
- Follow-up after the interview
- Manage communications between applicants, hiring managers, and others to keep all parties apprised of the status of each search
- Managing offer process and negotiating compensation package including salary, start date, and allowances
- Lead the full recruitment cycle in general
- To accompany the candidate until the onboarding to the company
- Monitoring the job market
- Make job-market research and prepare reports for hiring managers
- Researching and developing innovative strategies to recruit top talents
- Developing and re-writing job descriptions to match industry standards
- Recommending improvements to current recruitment processes to ensure streamlined, cost-effective services are being provided to the team
- Maintain a database of candidates for further opportunities
- Work with the marketing team to spread the information about open positions across all social networks
- Maintain company job board profiles
Travel management (5%)
- Coordinating and booking transportation (flights, trains, rental cars) and accommodations (hotels, apartments) according to the traveler's preferences, budget, and company policies
- Monitoring travel expenses and processing expense reports
- Developing and updating travel policies and procedures in response to changing business needs, industry trends, and regulatory requirements
- Providing assistance and support to travelers before, during, and after their trips, including travel advisories, visa assistance, travel insurance, and emergency support
Stakeholder communication (5%)
- Serve as a bridge between employees and management (CEO & COO), ensuring clear communication
- Represent the HR department in cross-departmental initiatives
- Collect and analyze HR data to provide insights into trends
- Generate reports for executive management based on HR metrics
Event management (5%)
- Organizing in-person events for the team, starting from the concept to execution
- Proposing and organizing virtual activities and engagements with the team
- Managing the financial aspects of event planning and execution
Legal Compliance (5%)
- Ensure that the organization is compliant with US/Ukraine laws
- Work with legal docs (employee/contractor agreements, NDAs, etc.)
- Create, review, and update HR policies as required
- Stay updated with changes in labor laws and inform the organization about any necessary policy changes
- Ensure consistent policy enforcement throughout the organization
Requirements (soft and hard skills):
Top Skills
- Experience in HR for at least 3 years
- Upper-intermediate/Advanced in English (ready to communicate with US team members)
- Experience working with a remote distributed team
- Experience working at a software development agency or outsourcing company
- Exceptional organizational and time management skills
- Employee lifecycle management and support experience
- Problem-solving mindset with attention to detail
- Proactivity: if something is unclear, do not be afraid to ask questions
Others
- Strong communication and interpersonal abilities
- Proven ability to manage multiple tasks and priorities effectively
- High degree of initiative and ability to work independently and collaboratively
- Strong decision-making skills
- Experience identifying HR needs and generating solutions according to them
- Experience implementing HR activities/programs from scratch and improving existing practices
- Proficiency in office management software (e.g., MS Office, Google Workspace(docs, spreadsheets, calendar, etc)).
- Experience with online calendar systems, project management tools, and collaboration platforms
- Knowledge of travel booking platforms and research methodologies
- Basic understanding of event planning and coordination
Qualifications:
- English level: Upper-Intermediate or Advanced
- Previous experience as HR in the IT (product or outsourcing company)
- Previous experience in managing day-to-day operations within the company.
- Can you describe a time when you had to manage requests from HR? What type of requests?
- Event management
- Tell us about when you were responsible for managing corporate travel or organizing an event. What challenges did you face, and how did you overcome them?
- Nice to have a bachelor’s degree in business administration, communication, or a related field preferred
- Readiness to provide references to his/her work
Haven’t found any vacant job catching your curiosity?
Do not worry! Things change fast at our end, and we are always looking for a potential fit for our next open role, even if we don’t know precisely when that will be. To get yourself on our talent radar, drop us your CV and a few words about your experience, and we will get back to you with suitable job openings.